Coworking space
«Yasnaya polyana»

As the user, or the personal data owner/subject initiates and/or submits the request for services of "Nord Ost", LLC "Yasnaya polyana" coworking online at http://coworkingspb.ru or via the mobile app "Yasnaya polyana coworking" or sends a request for services to "Nord Ost", LLC, they accept the personal data processing consent set out hereafter. Acting freely, with their will and in their own interest, and confirming their legal capacity, the user grants their consent to the processing of personal data by "Nord Ost", LLC under the following terms:

1. The name and the address of the legal entity receiving the current consent: "Nord Ost", LLC registered at Russia, Saint Petersburg, ul. Lva Tolstogo, building 1-3, liter A, office 40-N, room 6 197022.

2. Personal data processing purpose:
- Preparing for effecting a contract that includes collecting requests for effecting, effecting a contract, executing a contract, terminating a contract for rendering of the "Yasnaya polyana" coworking services implemented by "Nord Ost", LLC at their owned premises at the following address: Russia, Saint Petersburg, ul. Lva Tolstogo, building 1-3, liter A, and reporting about the services indicated herein;
- Processing incoming requests from individuals for providing advisory work, for analyzing an individual's actions and overall operational behavior on the http://coworkingspb.ru website and in "Yasnaya polyana coworking" mobile app, and for running email marketing campaigns and newsletter campaigns.

3. List of personal data items that are subject to this consent: contact phone numbers, email addresses, place of employment and current position, user data (location data, OS type and version, browser type and version, device type and its screen resolution, user traffic sources: which website or ad, browser and OS default language, what pages the user opens and what links/buttons the user clicks, user's IP address), full name data (first name, patronymic name, and last name).

4. List of personal data processing actions that are being consented to by signing the document hereby: collecting, recording, systematizing, accumulating, storing, correcting (updating and changing), extracting, using, anonymizing, blocking, deleting, eliminating.
Overall description of the utilized personal data processing methods: non-automated personal data processing with predominant paper medium, automated processing with or without utilizing automation controls, inter alia with or without transferring via "Nord Ost", LLC intranet, with or without transferring via the internet, and combined methods of personal data processing. "Nord Ost", LLC holds the right to discretionarily select the methods of personal data processing depending on the processing goals and its own material and technical resources and capabilities.

5. Current consent's duration: the consent signed hereby remains fully in effect up until the termination of the personal data processing indicated in clauses 6 and 7 of this consent.

6. Procedure for retracting the current consent: retraction can be executed by sending a written statement to the address of "Nord Ost", LLC indicated in clause 1 of this consent.

7. Personal data is being processed until the user unsubscribes from the marketing and newsletter campaigns; in case of effecting a contract for rendering of "Yasnaya polyana" coworking services with "Nord Ost", LLC, personal data is being processed up until the contractual relations termination and the statute of limitation expiry from the termination date. Personal data processing may be discontinued upon the request from the personal data owner/subject.
Storing of personal data recorded on hard paper copies is executed in accord with the Federal Law N125-FZ "On the archival matter in the Russian Federation" and with other regulatory legal acts in the sphere of archiving and archival storage.
Sharing personal data with the third parties may be executed strictly upon the user's consent, unless otherwise specified by a federal law.

This document, hereinafter referred to as Policy, is a systematic statement on purposes, principles, methods, terms of personal data processing, and information on requirements followed in order to guarantee protection of the personal data owned by "Nord Ost", LLC, hereinafter referred to as Company. This policy is based on the requirements provided by Russian Federation Federal Law N152-FZ dated 27.07.2006 "On personal data" hereinafter referred to as Federal Law N152-FZ, on other regulatory legal acts of the Russian Federation that establish the procedure of handling and protecting personal data.

According to the Federal Law N152-FZ, the Company is a personal data controller.

The Company's personal data processing purposes:
- Preparing for effecting a contract that includes collecting requests for effecting, effecting a contract, executing a contract, terminating a contract for rendering of the "Yasnaya polyana" coworking services implemented by "Nord Ost", LLC at their owned premises at the following address: Russia, Saint Petersburg, ul. Lva Tolstogo, building 1-3, liter A, and reporting about the services indicated herein;
- Processing incoming requests from individuals for providing advisory work, for analyzing an individual's actions and overall operational behavior on the http://coworkingspb.ru website and in "Yasnaya polyana coworking" mobile app, and for running email marketing campaigns and newsletter campaigns;
- Ensuring entrance to the premises of the "Nord Ost", LLC facilities during the process of organizing safe operation of the thereby mentioned premises and accounting for the present individuals.
- Creating legitimate grounds for personal data processing and the legal methods of personal data processing;
- Limiting personal data processing by meeting the previously defined legitimate purposes;
- Zero tolerance to data warehousing when the processing of separate databases is conducted with mutually exclusive purposes;
- Solely processing the personal data that serve the processing purposes;
- Correlation of the content and the size of processed personal data to the processing purposes; processed personal data redundancy inadmissibility when evaluated against the stated processing purposes;
- Ensuring the accuracy of personal data, its sufficiency and relevance against the purposes of processing personal data;
- Ensuring the necessary means for deleting or correcting/updating incomplete or inaccurate data;
- Storing personal data in a form that allows to determine the personal data owner/subject, however only for the period of time no longer than is required by the personal data processing purposes, unless the period of personal data storage is otherwise established by a federal law or a contract to which the personal data owner/subject is a beneficiary or a guarantor party. The processed personal data shall be destroyed or depersonalized upon meeting the processing purposes or in the event of the loss of the need to achieve these goals, unless otherwise specified by a federal law.

Company's personal data processing methods:

Non-automated personal data processing with predominant paper medium, automated processing with or without utilizing automation controls, inter alia with or without transferring via "Nord Ost", LLC intranet, with or without transferring via the internet, and combined methods of personal data processing. "Nord Ost", LLC holds the right to discretionarily select the methods of personal data processing depending on the processing goals and its own material and technical resources and capabilities.

Confidentiality
The Company or any other parties granted access to the personal data shall not disclose of transfer the personal data to any third parties without the personal data owner's/subject's explicit consent, unless otherwise specified by federal laws.
Personal data owner/subject consent to processing the personal data
Personal data owner/subject makes the decision on providing their personal data and consents to its processing freely, with their will and in their own interest. Consent to personal data processing shall be specific, informed, and conscious. Consent to personal data processing may be granted by the personal data owner/subject or by their representative in any form guaranteeing the receipt confirmation, unless otherwise provided by federal laws. In case of receiving consent to personal data processing from the personal data owner/subject representative, the power of this representative to consent on behalf of the personal data owner/subject is verified by the Company.
Personal data processing consent may be withdrawn by the personal data owner/subject. In the event that an owner/subject withdraws the consent to the processing of personal data, the controller holds the right to continue processing personal data without the consent of the personal data owner/subject in the presence of grounds specified in clauses 2-11 of part 1 of article 6, part 2 of article 10 and part 2 of article 11 of Federal Law N152-FZ.

To the extent permitted by the applicable Federal Law N152-FZ, the personal data processing is executed solely upon the personal data owner/subject written consent. Consent granted in the form of an electronic document signed electronically in accord with the federal law is deemed equitable to the hard copy paper form containing the personal handwritten signature of the personal data owner/subject.

Company may collect personal data from an individual who is not a personal data owner/subject, provided that the Company obtains a confirmation of the grounds specified in Federal Law N152-FZ.
Personal data owner/subject rights
In the process of handling personal data, the Company ensures that the personal data owner/subject is guaranteed unobstructed opportunity to exercise their rights.
The personal data owner/subject holds the right to access their personal data as well as to obtain the information specified in part 7 of article 14 of Federal Law N152-FZ. The right to access personal data may be limited for the owner/subject under the terms specified by Federal Law N152-FZ.
The personal data owner/subject holds the right to protect their rights and lawful interests, inter alia compensation for damages and/or compensation for moral harm in a legal procedure.

Company's liabilities
In the process of handling personal data, the Company discharges its liabilities as a personal data controller as specified by Federal Law N152-FZ.
The Company takes necessary and sufficient measures to ensure executing the duties provided by Federal Law N152-FZ and accordingly adopted regulatory legal acts.
The Company discretionarily determines the composition and the list of measures necessary and sufficient to ensure executing the duties provided by Federal Law N152-FZ and accordingly adopted regulatory legal acts, unless otherwise specified by federal laws.
The Company guaranteed unlimited access to the Policy outlined herein and to the information on implemented requirements for protecting personal data by posting the Policy at http://coworkingspb.ru.

Information on implemented requirements for protecting personal data
When processing personal data, the Company makes necessary legal, organizational, and technical provisions or provides for their adoption to protect personal data from unauthorized or inadvertent access, destruction, modification, blocking, copying, providing, dissemination of personal data, as well as any other wrong acts in the matters of handling personal data.

In order to protect personal data, the Company implements the requirements to its protection during the processing as specified by the Government of the Russian Federation.
Information on measures taken by the Company to protect personal data is considered limited access information.

1. TERMS AND DEFINITIONS

The regulations hereby are using the following terms with the following definitions:

Regulations are the hereinafter outlined rules and regulations;

Building is the multi-unit apartment building located at the following address: Russia, Saint Petersburg, ul. Lva Tolstogo, building 1-3, liter A;

Coworking is the "Yasnaya polyana" coworking established at a building, which is a part of the facilities belonging to the Service Provider;

Services are a set of services provided at the coworking including making a workspace available for use, copy shop services, and meal provider services;

Contract is a contract for rendering services;

Service Provider is a legal entity providing services at the coworking: "Nord Ost" Limited Liability Company, holding a Primary State Registration Number (OGRN) 1037843022942, a Taxpayer Identification Number (INN) 7825683375 and located at the following address: Russia, Saint Petersburg, ul. Lva Tolstogo, building 1-3, liter A, office 40-N, room 6;

Client is an owner of the services who enters into the agreement; it can also be an individual who is entrusted the right to use the services provided upon agreement, including staff and contractors of the owner of the services.

Guest is an individual residing at the coworking at the invitation of the client;

Visitor is an individual residing at or attending the coworking without being a client or being invited by a client;

User is any individual present at the coworking;

Working area is an area of conducting independent individual work at the coworking;

Quiet area is a part of the working area used for independent individual work with observing the set work volume level;

Loud area is a part of the working area used for independent individual work with loose unregulated work volume level in accordance with the regulations requirements;

Kitchen area is the area allotted for eating;

Meeting room is a part of the coworking designated for holding negotiations and meetings;

Conference hall is a part of the coworking designated for holding conferences and gatherings;

Administrator is an individual acting on behalf of the service provider, holding the power to effect contracts and to represent the service provider during implementation, modification, or termination of the contract; administrator's workplace is the reception desk;

Membership is a specification of a set amount of services that are provided based on a contract with inter alia indicating the services provision time period, list of services, cost of services and the list of clients;

Entrance pass is an electronic chipped card that clients receive for entering the coworking;

Pricelist is a compilation of rate plans and separate prices for specific services;

Website is the coworking's website on the internet, which is available at http://coworkingspb.ru;

Personal stuff box is a wooden box container that may be designated to the client based on the agreement on storing personal items of the client.

2. GENERAL PROVISIONS

2.1 The coworking is a space for independent work activity of private individuals that are not contingent by any employment relations with the service provider.

2.2 The regulations settle the rights and liabilities of all persons present at the coworking and are bound to follow them.

2.3 The clauses of the regulations are applied to the relations between the service provider and the third parties, including clients, unless otherwise specified by any free-standing agreements between them.

2.4 These regulations are communicated to the clients, guests, visitors by publishing the content herein to the website and/or by passing the printed version to the parties involved at the stage of entering the agreement and reviewing the services.

3. HOURS OF BUSINESS. VISITING RULES.

3.1 The coworking is open on weekdays from 9:00am till 9:00pm and on weekends from 10:00am till 9:00pm.

3.2. Coworking attendance and providing services is available only during the hours of business.

3.3 A visitor may attend the coworking upon the administrator's permission and shall leave the coworking at administrator's first request.

3.4 The client enters the coworking using the entrance pass issued after effecting the contract.

3.5 Upon termination of the contract, the client shall leave the coworking and vacate the premises by removing private property at administrator's first request.

3.6 A guest enters the coworking accompanied by the client. The client bares full responsibility for the guest.

3.7 Unless otherwise determined by the administrator, a guest can be present at the coworking solely after providing the written consent for processing personal data and the information on the guest's last name, first and patronymic names, and resident registration address. This information is provided by the guest by presenting the official identification document verifying the guest's identity. The administrator holds the right to make photocopies of the ID.

3.8 A guest may remain at the coworking not longer than one hour per day. It is inadmissible for a client to invite more than three guests a day or to have more than one guest present at the coworking at a time.

3.9 The service provider holds a right to deny access to the coworking and/or refuse to provide services to any individual without having to explain the reasons, with the exception of a client who has entered a mutually liable contract or a guest invited by such client, given that they follow the regulations.

3.10 If an individual present at the coworking and/or at the building is violating the regulations, this individual must vacate the premises and leave the coworking and the building upon the first request of the administrator.

3.11 The coworking space zoning is regulated by the service provider internal act, which is available familiarization at the reception.

4. GENERAL PROVISIONS FOR BEING AT THE COWORKING

4.1 At the coworking building, it is prohibited to:

- Smoke, including vape and electronic cigarettes; violation of this rule results in 5000 rubles fine;
- Be under the influence of drugs or alcohol;
- Drink alcohol, take drugs or any other intoxicating substances;
- Create hindrances or inconveniences for other individuals, including but not limited to making noise, using strong, coarse language, or committing anything offensive, insulting, or abusive toward other individuals;
- Bring pets/animals in;
- Bring children without a parent or a guardian;
- Bring in bicycles, scooters or motor scooters or any other means of transportation;
- Roller-skate;
- Forego wearing a protective mask if sick with flu or any other acute respiratory infection;
- Perform tasks that require the usage of any special tools, instruments, or paraphernalia (expect for a computer) and/or conduct noisy operations without the previously received permission from the administrator;
- Not wear shoes;
- Wear soiling clothing and/or shoes with a strong smell and/or bring in items that are soiling or have a strong smell;
- Bring into the building or into the coworking oversized items, which dimensions combined exceed the two-meter mark (length, depth/width, height);
- Leave personal items unattended;
- Store personal belongings and/or leave them at storage units without previous agreement with the administrator;
- Sleep;
- Lie on couches;
- Hold meetings, gatherings, conferences outside of the meeting rooms or conference halls;
- Watch films or videos, listen to audio without using headphones.

4.2 Taking photo, audio, or video on the coworking premises is allowed exclusively upon the administrator's permission.

4.3 Unauthorized persons shall not be present at the coworking.

4.4 All cell phones must be put on silent or on vibrate while at the coworking.

4.5 Users shall keep the coworking and the building clean and in order when it concerns their activity thereby.

4.6 Upon finishing work at the coworking on a given day, a client shall take out their garbage and leave it at the garbage bin.

4.7 Shall the services of the cleaning staff be needed based on the specific incidents in specific areas as a result of a user's activity (spilled beverages, littering on the floor or on the table and such) the user must inform the administrator.

4.8 The coworking user must follow the regulations of fire safety, as well as any other mandatory norms and regulations of conducting any related activity, carefully handle the coworking and the building property, and reimburse the costs in case of any property damage.

4.9 The requests of the administrator or any persons acting on behalf of the service provider relating to following the hereinafter outlined regulations must be complied with at the coworking premises. The individuals who violate the regulations, must vacate the premises and leave the coworking along with the belongings, at the administrator's first request.

5. REGULATIONS FOR USING THE COWORKING SPACING ZONES

5.1 In the quiet area, it is prohibited to:
- speak out loud
- talk on the phone
- make noise and distract other clients
It is allowed to work independently and converse quietly/whisper.

5.2 In the loud area, it is allowed to:
-work independently;
-converse in a regular voice yet avoiding distracting other clients;
- talk on the phone.

5.3 It is allowed to hold meetings, gatherings and phone calls at a meeting room.

The meeting room shall be booked by preliminary agreement no later than 24 hours before the planned effecting time, and it shall be provided given that there are vacant meeting rooms available at the desired time.
Shall a client use the hours of meeting room rent included in the membership plan, they hold the right to book the room for not more than three hours a day. Booking for a more extended period of time is possible for an added fee.
Shall a client be late for 15 minutes starting from the officially outlined booking time, the administrator holds the right to cancel the booking and pass the meeting room booking rights to another client.

5.4. It is allowed to hold meetings, conferences, and phone calls at a conference hall.

Conference hall is to be booked by preliminary agreement no later than three business days prior to the planned rent date and is provided given that there is vacant conference hall space available at the desired time.

5.5 It is prohibited to execute any other activity other than eating meals at the kitchen area.

Clients are allowed to utilize the dishes, the silverware, the watercooler, the fridge, the microwave oven, packet tea, instant coffee, and sugar that the kitchen area is equipped or is provided with.

After using, the dishes and the silverware shall be returned to the kitchen area and placed into the dishwasher, with all the leftovers disposed into a trashbin.

Shall the client utilize the fridge, they are responsible for the food freshness and dispose them after the expiration date. All produce shall be marked with the owner's full name, contact phone number and the date when the produce is first stored. The service provider holds the right to dispose any shelf warming produce as they see fit (that have been kept in the fridge for longer than one week or in case when it is impossible to identify the produce owner and/or the date of first storing) .

5.6 At the restrooms, it is prohibited to engage in any activity other than the facilities' immediate purpose.
It is essential that the restroom area is kept clean and all personal hygiene products are disposed in the trash bins.

6. REGULATIONS FOR USING THE COWORKING WORKING SPACE

6.1 Services of workplace provision for use are rendered only upon effecting the contract and paying for services on the terms of a 100% advance payment, unless otherwise specified by the contract parties agreement.

6.2 For services provision, the client must undergo the registration procedure by providing the administrator with the identity document that the administrator holds the right to take a photocopy of. The administrator takes a client's photo during the process of verification and registration.

6.3 Upon the payment for the membership plan, a client shall receive the entrance pass.
Upon the expiry or any other grounds for termination of the contract, the client must return the entrance pass to the administrator.
There is a fee of 500 rubles for loss of damage of the entrance pass.

6.5 As a part of services delivery, the client shall be provided with a specific workplace at the premises of the coworking. The client holds the right to manage the provided space as they wish, as long as they do not disturb other individuals present at the coworking and do not violate any regulations as established by the service provider.

6.6 Shall any special events be held at the coworking premises, the clients must be timely informed, and it is the clients' responsibility to remove any personal belongings from the entrusted workplace for the timeframe of the event. The administration shall not be held responsible for any personal belongings left unattended at the workplaces.

6.7 Clients shall access the internet by connecting to the coworking wi-fi network, thus the clients shall undergo the process of internet identification as established by the procedure.

6.8 During working at the coworking, the client shall be responsible for preserving their electronic data in case the unexpected power outages at the coworking.

6.9 When working at the coworking, it is prohibited for the client to occupy someone else's workplace on a given day, should this workplace have been earlier occupied by another client, in case the latter did not finish his work and has clearly indicated the use of the workplace with a special sign marked "occupied".

6.10 Regulations for using a personal stuff box. The right to use the personal stuff box may be included in the selected membership plan, as well as provided as an added service in accordance with the confirmed service payment plan.
Upon payment for the personal stuff box rent or for the membership plan that includes the abovementioned service, the client receives a personal access key to a specific box. The client shall make a 500 rubles deposit to the service provider.
At the end of the using the personal stuff box time period, the client agrees to vacate the personal box provided to them and to return the issued personal key to the administrator. If the key is returned according to the procedure, the security deposit is returned to the client. In the event of the key loss or damage, this security payment is transferred to the payment of a violation fine.
For loss or damage of the key, the service provider imposes a 500 rubles fine.
In a personal stuff box, it is prohibited to store damp or dirty clothing, food, combustible and flammable substances, alcoholic beverages and narcotic substances, weapons, or any other items withdrawn from commerce.
If the key is not returned after the period of using the personal stuff box, the administrator holds the right to discretionarily extract the contents of the box. At the same time, the service provider does not bear any responsibility for the contents of the personal box.

7. FINAL PROVISIONS

7.1 All liabilities to the administrator shall be carried out by users at the administrator's workplace reception space.

7.2 Any damages inflicted at the coworking to the contract parties or any other individuals are to be reimbursed solely in the amount of the actual damage.

7.3 The service provider bears the responsibility for failing to fully and thoroughly deliver the services if resulting from the service provider's fault or mistake.

7.4 Losses and damages inflicted on the service provider as a result of actions or the lack of thereof by users, are fully compensated to the service provider by the individual causing the loss/damages in full.

7.5. Unless otherwise specified by an imperative regulatory act of law, the service provider shall not be liable for:
- the safety of a user's personal belongings left at the building or at the coworking, as well as located anywhere at the premises of thereof;
- for causing damage or losses to users in case of restricted or suspended supply of electricity and heat, cold and hot running water, failure of sewerage or communication systems, pressure drops, voltage drops, termination or restriction of access to the building and/or the coworking as a result of third party actions or the lack of thereof, including but not limited to decisions of the authorities, orders of the organization in charge of the relevant communications, restorative repairs of communications, or any accidents caused by another individual or by user actions or the lack of thereof.
- in case of damage of the electrical equipment and electronic databases of users for any unspecified reason.

7.6. Disputes connected to the provision of services shall be resolved, if possible, through bilateral negotiations. In the event of the failure to reach a peaceful dispute settlement, the case shall be sent to a competent court of law at the primary location of the service provider.

7.7. The service provider holds the right to unilaterally amend the hereinafter outlined regulations that come into force for all users from the moment of the website publication of the most updated version of the regulations with the indicated changes.